TERMS & CONDITIONS
To cover participation at the Revolution Series, Nocturne, Parkouir Ride and Track Experience
1.1 “Associated Parties” means the Event Organiser, its officers, employees, suppliers and/or sponsors and/or persons for whom it is answerable.
1.2 “Conditions” means these terms and conditions of entry for the Event.
1.3 “Deferred Entry” means that in the event that the Participant withdraws from the Event 30 days or more before the Event he/she will receive no refund but upon request the Event Organiser will provide the Participant with a place free of charge in the same Event the next available time slot, provided such event takes place.
1.4 "Entry Form" means the website pages which must be completed in order to participate in the Event.
1.5 “Event” means the event named on the Entry Form.
1.6 “Event Category” means the different race categories within the Event.
1.7 “Event Organiser” means FACE Partnership Ltd, a company registered in England & Wales.
1.8 "Fee" means the price of entry into the Event as set out in the Entry Form.
1.9 “Rider Hub” means the Event Organisers online registration system Participants must use in order to apply, register and pay for their entry to the Event.
1.10 “Participant” means the person named on the Entry Form who will be participating in the Event.
1.11 “Withdrawal” means once a Participant has received written (via post) confirmation from the Event Organiser acknowledging the Participants request to withdraw from the Event.
2. Acceptance of Conditions
These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing in any official Event material or correspondence prior to the Event (including via email). The Participant shall be deemed to have accepted these Conditions upon completion of the Entry Form. All references to Participants shall include Charity Participants unless expressly stated otherwise.
3. Participation in FACE events
3.1 The Participant acknowledges that participation in the Event is physically strenuous. It is acknowledged that participation in the Event will be physically demanding and the Participant is aware of the nature of the Event and associated medical and physical risks involved.
3.2 The Participant represents and agrees that he/she is physically capable of competing in the Event and agrees to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness that the Participant may suffer as a result of his/her participation in the Event (unless caused due to the negligence of the Event Organiser). The Participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw in accordance with these Conditions. The Participant acknowledges the exclusion of liability and indemnity provided in clause 6 of these Conditions.
3.3 The Participant must complete the appropriate registration process on the dates and at the times as instructed in the Event Information which will be issued by the Event Organiser before the Event.
3.4 The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants participating in the Event if, in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other participants, so as to cause his/her removal.
3.5 While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that personal accident and personal items insurance is his or her sole responsibility and that the Event Organiser recommends all Participants take out such insurance as they deem appropriate.
3.6 The Event Organiser will email all communications to the email addresses provided by the Participants upon their original application. The Event Organiser shall not be held responsible for any computer malfunctions or other technical anomalies that may occur in the process of sending out such email communications that may lead to failure of receipt by the Participant. To ensure receipt of all Event information, it is the sole responsibility of the Participant to ensure they provide the Event Organiser with the correct email address and postal address and to inform the Event Organiser of any changes to these prior to the Event within the time limits specified in these Terms and Conditions.
3.7 The minimum age of entry is 18 years old as at 31 December in the Event year. All decisions and rulings by the Event Organiser, its employees and its agents are considered final. Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by the coaches. The Participant acknowledges and agrees that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times.
3.8 The Participant agrees to abide by all applicable rules and regulations of the Event and the relevant sporting governing bodies that oversee the running of the Event including the relevant British Cycling or UCI regulations and doping rules. The Participant shall not be entitled to a refund of the Fees if he or she is disqualified from the Event as a result of an infringement of these Conditions or any such rules and regulations. The Event Organiser is also entitled to impose additional Event rules upon the Participant from time to time which will form part of these Conditions. The relevant rules and regulations may be obtained upon request to the Event Organiser.
3.9 The Participant acknowledges and accepts that circumstances concerning an Event may change from time to time for reasons out of the Event Organiser’s reasonable control or otherwise, without the Event Organiser incurring any liability and without any rights to Withdrawal being accrued by the Participant other than set out in clause 5 below. By way of example, and for illustration purposes only, car parking arrangements may arise/change but such changes/issues will not allow the Participant to withdraw and nor will the Event Organiser be deemed liable except as otherwise set out herein.
3.10 For those events that require payment the participant accepts following conditions on completion of the Entry Form as held on the Rider Hub.
3.11 Entry may not be resold or offered for resale by anyone whether at a premium or otherwise and may not be used for advertising, promotion use as a prize (including in competitions and sweepstakes), travel packages, or for any other trade purposes, without the prior written consent of the Event Organiser. For the avoidance of doubt, donation, give away, resale or attempted resale is grounds for seizure or cancellation without refund or other compensation.
3.12 In consideration for being granted the right to participate, the Participant must pay the Fee by no later than the closing date set out on the Entry Form. The Participant shall complete the Entry Form online and submit it together with payment of the Entry Fee online in accordance with the Event Organisers' website. The Participant shall not be eligible or entitled to participate in the Event until full payment of the Fee has been received by the Event Organiser. No payment shall be deemed to have been received until the Event Organiser has received cleared funds.
3.13 The Event Organiser operates a seven (7) day cooling off period (“Cool-off Period”). Accordingly, the Participant is entitled to cancel his/her application to participate provided the Event Organiser receives written notice of cancellation within seven (7) days of payment of the Fee. During this Cool-off Period the Participant is able to cancel his/her entry and receive a full refund of the Fee by writing to the Event Organiser at 2nd Floor, 101 – 102 Turnmill Street, London, EC1M 5QP. The notice must be received by the end of the Cool-off Period.
3.14 The Event Organiser reserves the right to change the date of the Event. Should a change of date be made, and the Participant is unable to attend on the revised date, he/she has three weeks to inform the Event Organiser in writing from when the change in date is announced to receive a refund of their Fee.
3.15 The Participant acknowledges that participant places are limited and payment of the Fee and reservation of the place has an effect on logistics and the subscription for the Event. Accordingly, subject to clauses 5.2 and 5.3 above, the Participant may only withdraw from the Event at any time, subject to the following:
3.16 If the Participant withdraws from the Event thirty (30) days or more days before the Event he/she will receive no refund but upon request the Event Organiser will provide the Participant with a Deferred Entry place free of charge in the same Event in the next available time slot, provided there are remaining slots available. The Participant must notify the Event Organiser of their intent to take up the Deferred Entry place and must also process via the Rider Hub (or as otherwise directed) no later than thirty (30) days prior to the following available time slot (or within the stipulated time limits as shall be directed by the Event Organiser from time to time for such Event if earlier) to secure their place. The Participant shall only be entitled to roll entry over once and it must be for the next available time slot. The Participant will be contacted via the email address he/she has provided upon his/her original application with instructions on how to retrieve entries;
3.17 if the Participant pulls out of the Event less than twelve (12) days before the Event he/she will, upon written request to the Event Organiser received not less than 8 days before the Event receive a Reserved Entry together with a 10% discount on the fee for the next Event which the Event Organiser proposes to run (if any) subject to the Participant completing an Entry Form and paying the applicable discounted fee for such event within the stipulated time limits for such event.; or
3.18 If the Participant pulls out of the Event within seven (7) days or less of the Event or if the Participant fails to register for the Event he/she will receive no refund or Reserved Entry for any future race or Event,
3.19 Notice of Withdrawal from the Event must be communicated your desire to withdraw by writing to the Event Organiser at 2nd Floor, 101 – 102 Turnmill Street, London, EC1M 5QP. Withdrawals WILL NOT be accepted by telephone. Date of receipt of notice will dictate whether or not a Deferred Entry or Reserved Entry place is offered.
3.20 In the event the Event Organiser withdraws the offer of a place to the Participant in the Event for any reason at any time it will provide the Participant with a full refund of the Fee, with no further liability whatsoever arising from such Withdrawal. Notwithstanding this clause no refund shall be made where otherwise set out herein.
3.21 The Event Organiser reserves the right to amend the exact Event format in their sole discretion or cancel the Event due to circumstances beyond its reasonable control. In the event of the Event being cancelled it shall provide the Participant with a full refund with no further liability whatsoever arising from such cancellation. If the Event is changed to another reasonably similar format the Participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format. Any significant changes will be communicated ahead of the Event date.
4. Event Organiser Responsibilities/Liability
4.1 Notwithstanding anything in these Conditions the Event Organiser shall not be liable to the Participant for any liability in contract, tort (including negligence) or otherwise for any loss of business, revenue or profits, anticipated savings or wasted expenditure, loss or damage of or to personal equipment belonging to the Participant or any indirect or consequential loss or damage whatsoever (notwithstanding that such loss was within the contemplation of the parties at the date of submitting the Entry Form) arising out of the Participant taking part in the Event or any other matter arising under these Conditions nor for an aggregate amount greater than the Fee paid by the Participant. Without limiting the foregoing, the Event Organiser will not be liable for any actions of any spectators or other third parties unless otherwise set out herein.
4.2 Accordingly the Participant hereby expressly and irrevocably renounces, for him/herself, heirs and successors in title the right to any recourse or claims whatsoever against the Associated Parties as a result of any kind of physical, mental or other loss or damage of whatsoever nature (including any loss of earnings, profits, or pain and suffering) suffered by the Participant, directly or indirectly, or by his/her family or by any dependents and caused by an event in any way relating to the Participant s participation in Event, and the Participant hereby undertakes, for him/herself, heirs and successors in title to indemnify and hold harmless the Event Organiser, and the Associated Parties for any costs and/or amount which they or any of them may be required to pay as a result of any recourse or claim aforesaid by whomsoever made. The Participant also agrees to indemnify the Event Organiser and the Associated Parties for any claim, actions, liabilities or losses resulting from any breach of the Participant s declarations above and/or the Participant s negligent acts or omissions and/or wilful misconduct.
a. Nothing in these Conditions shall exclude or limit the liability of the Event Organiser:
b. for death or personal injury caused by the Event Organiser's negligence
c. for fraud or fraudulent misrepresentation; or
d. for any matter which it would be illegal for the Event Organiser to exclude or attempt to exclude liability.
4.3 This clause shall be read and construed and shall have effect subject to any limitation imposed by any applicable law.
5.1 The Participant irrevocably consents to:
5.2 his/her appearance in the Event being filmed, recorded, incorporated and exploited in whole or in part in any television programme, film, video or broadcast of whatever nature by all means and in all media and formats now or invented after the date of these Conditions; and
5.3 the use and reproduction of the Participant's name, likeness, appearance, Event times and photographs, films and recordings by all means and in all media for the purpose of advertising, publicity and otherwise in relation to the exploitation of the Event (and future Events) and/or the promotion of the Event (and future Events) and the commercial rights relating to the Event (and future Events) provided that such use does not imply direct endorsement by the Participant of any official sponsor or supplier of the Event.
5.4 Any film, photographs (by camera or mobile phone), or any other recording of moving or still picture, and all intellectual property in connection therewith (including but not limited to copyright) shall remain the property of the Event Organiser, and where such intellectual property does not automatically vest in the Event Organiser, these Conditions shall constitute a legally binding assignment thereof and/or the Participant shall sign, or procure the signature of all reasonable documentation required to give affect thereto. Accordingly any such recording shall not be used other than for private use without the Event Organiser’s prior written consent.
5.5 The Event Organiser will use reasonable endeavours to provide Event timings for the Participant however it cannot be held responsible for any computer result anomalies or any technical malfunctions.
5.6 The Event Organiser will contact you from time to time about the Event and related activity. Your details will also be passed onto the official Event Photographers in order for them to email you regarding your photo’s after the race – they will not contact you about anything other than your Event photo. The Event Organiser will not pass your details onto any other third parties.
6.1 These Conditions (and the documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the Event. The Participant acknowledges and agrees that in submitting the Entry Form (and the documents referred to in it) it does not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person (whether party to these Conditions or not) other than as expressly set out in these Conditions.
6.2 Nothing in these Conditions shall constitute or be deemed to constitute a partnership between the parties hereto or constitute or be deemed to constitute either party as agent of the other for any purpose whatsoever and neither party shall have authority or power to bind the other or to contract in the name of the other in any way or for any purpose.
6.3 No waiver by either party of a breach or a default hereunder shall be effective unless in writing and signed by both parties and any such waiver shall not be deemed to be a waiver of any subsequent breach or default of the same or similar nature.
6.4 To the extent permitted by law all provisions of these Conditions shall be severable and no provision shall be affected by the invalidity or unenforceability of any other provision with the remaining provisions if necessary, being so amended as shall be necessary to give effect to the spirit of these Conditions so far as possible.
6.5 These Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.
To cover hospitality at the Revolution Series and Nocturne
1.1 "Booking" means FACE booking process which is subject to acceptance of these Terms.
1.2 "Client" means the person, firm or company which makes a Booking.
1.3 “Event" means the event or events which are the subject of the Booking.
1.4 "FACE" means FACE Partnership Limited.
1.5 "Services" means the hospitality services to be performed by FACE pursuant to the Booking in accordance with these Terms.
1.6 "Terms" means these booking terms and conditions.
1.7 "Ticket Holder" means any individual that receives tickets as part of the Booking.
1.8 “Rider Hub” means the Event Organisers online registration system Clients must use in order to make and pay for their Booking.
2. Booking and payment terms
2.1 All prices stated by FACE are exclusive of any value added tax which if applicable the Client shall be additionally liable to pay FACE
2.2 Upon receipt of the Booking from the Client, FACE shall send the Client an invoice for the total amount due. A legally binding contract shall be formed.
2.3 The Client shall pay to FACE the full amount set out in the invoice within 14 days of receipt. In the event that the Booking is made within 30 days of the Event, payment shall be due immediately.
2.4 Time for payment shall be of the essence. If the Client fails to make any payment on the due date, FACE shall be entitled (at its discretion) to cancel the Booking by notice in writing to the Client.
2.5 Any typographical, clerical or other error or omission in any Quotation, correspondence or other Booking documents or information issued by FACE shall be subject to correction without any liability whatsoever on the part of FACE.
3. Variation and Cancellation
3.1 If the Client wishes to vary any details of the Booking after it is returned to FACE, it shall notify FACE in writing as soon as possible. FACE shall endeavour to make any required changes, but any additional costs thereby incurred shall be invoiced to the Client.
3.2 Whilst every reasonable effort will be made to ensure that the Services are provided in accordance with the Booking, FACE reserves the right in its sole and absolute discretion to make any changes to the Services for the Event which do not in the opinion of FACE materially affect the quality of the Services. If FACE has to make any material changes relating to the Booking it shall notify the Client forthwith. FACE shall endeavour to keep such changes to a minimum and shall seek to offer the Client arrangements as close to the original as is reasonably possible in the circumstances. Where such alternative is not acceptable to the Client acting reasonably and in good faith, FACE shall refund to the Client the price paid according to the Booking.
3.3 Cancellation of a Booking will not be accepted by FACE unless and until it is confirmed in writing by the Client. In the event of a valid cancellation by the Client after the Booking is returned, FACE may apply and the Client shall be liable to pay to FACE the following cancellation charges:
3.4 Where FACE receives a valid cancellation of a Booking
a. More than one (1) month before the Event, the Client shall be liable for 20% of the total price (+VAT) of the Booking;
b. In the period four to two (4 – 2) weeks before the Event, the Client shall be liable for 60% of the total price (+VAT) of the Booking;
c. and Less than one (1) Week prior to the Event, the Client shall be liable for 100% of the total price (+VAT) of the Booking.
3.5 For the avoidance of doubt, if any of the above cancellation charges apply and the Client has already paid more than the relevant amount to FACE, the Client shall receive a refund of the difference.
3.6 FACE may cancel any Booking forthwith by notice in writing to the Client or if at any time the Client becomes bankrupt or insolvent (or if bankruptcy or insolvency proceedings are commenced against it). In such an event, FACE shall be entitled to retain any and all sums already paid to it by the Client in connection with the Booking, which shall be without prejudice to any other rights it may have whether at law or otherwise.
3.7 If for any reason beyond the reasonable control of FACE (including but not limited to an Act of God, explosion, abnormally inclement weather, flood, tempest, fire or accident, war or threat of war, terrorist activity or threat of terrorism, sabotage, insurrection, civil disturbance or requisition, regulations, byelaws, prohibitions or measures of any kind on the part of any governmental or local authority, import or export regulations or embargoes, strikes, lockouts or other industrial actions or trade disputes, power failure), the Event and/or the Services are cancelled or disrupted in any way, FACE shall not be liable to the Client or be deemed to be in breach of the Booking or these Terms by reason of any delay in performing, or failure to perform any of its obligations in relation to the Booking or these Terms. FACE may choose to, but shall not be obliged to, agree in good faith with the Client the amount of any refund to the Client. If the Client wishes to protect its investment in the Services purchased in relation to the Event, the Client is advised to seek contingency insurance from a specialist contingency insurance broker. FACE shall have no further liability to the Client arising from FACE failure to perform the Services in any such circumstances.
4.1 FACE shall not under any circumstances be liable to the Client in contract, tort (including negligence) or otherwise for loss of revenues or opportunities, goodwill, reputation or any type of special, indirect or consequential loss (even if such loss was reasonably foreseeable or FACE had been advised of the possibility of the Client incurring the same).
4.2 Further, FACE shall have no liability for any death or bodily injury (except death or injury caused by the negligence of FACE, its staff or contractors), or loss of or damage to property, of anyone attending the Event pursuant to the Booking, whether arising from such attendance, or in relation to the provision or use of the facilities at the Event. The Client agrees to indemnify FACE against any claim in respect of any such liability (and the costs and expenses incurred by FACE in relation thereto).
4.3 Without prejudice to any other limitation or exclusion of liability set out in these Terms and to the fullest extent permitted by law, the total liability of FACE to the Client in contract, tort or otherwise including negligence (save for any liability arising from death or personal injury due to the negligence of FACE or its employees which shall be unlimited) arising in relation to the Event (and/or the provision of the Services to the Client) shall not exceed 50% of the total amount paid by the Client hereunder.
5.1 All Bookings accepted subject to these Terms. These Terms shall apply to all Bookings in precedence over any other printed terms and conditions, including any appearing on the Client's stationery or correspondence.
5.2 The Client shall procure that all Ticket Holders comply with these Terms and furthermore the Client indemnifies FACE against all claims, costs, damages and judgements awarded against or incurred or paid by FACE as a result of or in connection with a claim made by a Ticket Holder.
5.3 No amendment or variation to these Terms shall be binding unless agreed in writing by both parties.
5.4 All tickets sold to Ticket Holders shall remain the property of FACE (or whomever is the original owner of the tickets) at all times.
5.5 The Client consents to filming and sound recording of the Event and consents to the use of such recording in any broadcast in any territory in the world.
5.6 No binding contract shall be formed until FACE has received acceptance from the Client of the Booking (which incorporates these Terms) and confirmation of the Booking shall be subject to FACE receiving payment in full in accordance with clause 3. No tickets, itineraries, maps or other final details with respect to any Event or arrangements relating to any Booking will be forwarded to the Client until payment has been received in full by FACE.
5.7 No waiver by FACE of any breach of these Terms by the Client shall be considered as a waiver of any subsequent breach of the same or any other provision.
5.8 If any provision of these Terms is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Terms and the remainder of the provision in question shall not be affected thereby.
5.9 The rights granted to the Client hereunder are personal to the Client and may not be transferred or assigned to any third party without the prior written consent of FACE.
5.10 The Booking and these Terms contain the entire understanding between the parties with respect to their agreement concerning the Event. In entering into this contract neither party has relied on (nor shall it have any remedy, in contract or tort, in respect of) any statement, representation, warranty or understanding which is not expressly set out in the Quotation, Booking or these Terms, provided that nothing herein shall operate to exclude or limit any liability for fraud.
5.11 The Client shall at all times be subject to the terms, conditions and rules imposed by the organisers of the Event and/or the Event venue and shall indemnify FACE from and against all and any claims arising from the Client’s breach of the same.
5.12 The Client shall not sell the benefit of any Booking on the wholesale or trade market without prior written consent from FACE. No Client or Ticket Holder may transfer the benefit of the Booking for use as a competition prize or other promotional use.
5.13 These Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.